Position |
Time Commitment |
Description |
Position Status |
Executive |
- |
- |
- |
President |
3 hr./month avg. |
- Chair all meetings, hold monthly board meetings - Prepare an agenda / follow up on venue - Ask for/appoint and support board members to co-ordinate portfolios, events and functions as needed |
filled |
Vice President |
varies |
Fill in for the president when required |
filled |
Secretary |
3 hr./month avg. |
- Take minutes of the board meetings - Ensure that Roberts rules of order are followed - Keep copies of all minutes and other documentation as deemed necessary for the board |
filled |
Treasurer (combined with Membership) |
2 - 8 hr./month |
- Keep all financial records for the society - Provide updated financials for board meetings - Make all bank deposits - Write all cheques - Issue receipts when required - Make arrangements for the yearly audit |
filled |
Membership |
2 hr./month |
- Keep a list of current and past members |
filled |
- |
- |
- |
- |
Portfolios |
- |
- |
- |
Communications |
1.5 hr./month |
- Update the newspapers, digital sign - Update the club brochure and have it printed, follow up on email account |
vacant |
Social Media |
3 hr./month |
- Maintain the website, Facebook page and Cochrane Now announcements |
filled |
Host/Hostess |
20 minutes per regular meeting & AGM |
- At each of our meetings, ensure that supplies are purchased and coffee and tea prepared for the membership |
vacant |
Special Events |
Depends on the activity |
- As determined by the board and members, events that the club may wish to participate in outside of the normal activities |
vacant |
- |
- |
- |
- |
Functions/Events |
- |
- |
- |
Christmas Workshop |
10 hr. total |
- Organize workshop, book venue, contact presenter and collect registration |
filled |
Heritage Garden Co-ordinator |
TBD |
TBD |
filled |
Heritage Garden Volunteer |
TBD |
TBD |
vacant |
Bi-Annual Plant Sale |
20 hr. total |
TBD |
filled |
Field Trips |
3 hr./event |
- At board level, decision is made on field trips to support members' interests - Individuals assigned to specific field trip |
as required |
Olde Tyme Bench Show |
3+ hr./month from June to August |
- Liaise with the Bearspaw & District Community Fair Association to help promote the event to the club membership |
vacant |
Lemonade in the Garden |
2 - 3 hr./month from June to September |
- At our first January meeting let members know about Lemonade in the Garden and what it involves. Continue with monthly reminders. - Draw up a sign up sheet or have members sign up online at cochranedistricthortsociety@yahoo.ca - At the end of April or early May, contact participants and arrange dates for hosting. - Remember to send out reminders for Flash garden visits via email & social media - Follow up with host/hostess - Ensure COVID protocols are being followed - Be present if possible - Thank you to host/hostess |
filled |
